Learning Guide: Video Conferencing

Learning Guide: Video Conferencing

Describe the Tool- Video conferencing is a live visual connection between two or more people residing in different locations for communicating. Therefore, video conferencing is a solution to not being able to meet face-to-face. As a business purpose, video conferencing can provide meetings that are more effective to include training/instruction, improve communication, and reduce travel costs. According to Slovak (2007), one of the advantages to video conferencing compared to audio only communication (conference call) is the learner is able to view the people as if they are talking to them in person. Furthermore, they are able to view facial and non-verbal expressions.
Image result for video conferencing
Effective Instruction- Instructors are able to provide training to individuals while seeing them in real time, evaluate engagement, and collaborate on variety of topics. In order to achieve high productivity, instructors should create an agenda that allows for streamlined and effective learning. However, video concerning can also be utilized for employee check-ins, brainstorming, and training/development planning. An example of using this technology for instruction is using this service to implement and discuss new changes into an organization without having to spend the time and resources of travel. The meeting can be held, and then employees are able to get back to day-today tasks immediately afterwards. Another example, if a leader wants to present data to their team, they are able to use video conferencing to show data while having a real time visual discussion.

Strategies for Integration- Video conferencing is easily accessible with the technology such as FaceTime or Skype. However, organizations have the option of utilizing advanced systems such as Cisco Systems, Go to Meeting, Zoom, and Logitech. Therefore, video conferencing can be used formally and informally depending on the current need. In addition, with the advancements of mobile technology, we are able to use this tool with our phones thus; we are able to do impromptu collaboration at any time. Organizations should integrate video conferencing for the following reasons:
·         Video conferencing is more engaging than audio conferencing
·         Video conferencing is as good as being there in person
·         Video conferencing enables superior learning and communication
·         Video conferencing keeps dispersed teams connected and aligned

How to Get Started- In order to get started and integrate video conferencing into their organization it is best to reach out to companies that offer this service. They are able to inform managers of their technology, provide a quote, and come out to install the video conferencing systems. Due to the advances in high-speed internet, video conferencing becomes a great business tool that allows organizations to focus on teamwork, communication, presentations, and cost effective solutions to travel. Organizations who use video conferencing will not only see the organizational benefits, but also the benefits to their employee’s quality of life. Video conferencing can lead to higher job satisfaction and loyalty to employers as well as less stress and improved work-family balance (Douglas, Lubbe & Rotelli, 2013).

The following websites are a good reference:

https://www.viewsonic.com/library/business/business-benefits-of-video-conferencing
https://www.vyopta.com/blog/business-collaboration/video-conferencing-vs-travel/


References

Douglas, A., Lubbe, B., & Rotelli, I.F. (2013). Travel or technology? Business factors influencing management decisions. South African Journal of Economic and Management Sciences, Vol. 16, No. 3. Retrieved from: http://www.scielo.org.za/scielo.php?script=sci_arttext&pid=S2222-34362013000300004


Slovak, P. (2007). Effect of videoconferencing environments on perception of communication. Journal of Psychosocial Research on Cyberspace, Vol. 1, No. 1. Retrieved from: https://cyberpsychology.eu/article/view/4205/3246


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